Administrative Support Specialist

Location:      Germantown, Maryland

The ideal candidate will be expected to handle a wide range of administrative tasks and to work independently with little or no supervision. This person must be exceedingly well organized and flexible and enjoy the administrative challenges of supporting a busy office of diverse people and programs. The ability to interact with staff at all levels in a fast-paced environment, many times under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality, is crucial to this role. Excellent written and verbal communications skills and attention to detail are equally important.

Responsibilities:

• Work closely with the client to create, revise, and edit technical documents, spreadsheets, graphs, and other deliverables.
• Develop and write presentations, reports, and other products per our client’s needs.
• Write technical information in easily understandable language.
• Work closely with different elements of a large organization, understand their needs, and help address requests following established processes and procedures.
• Develop and maintain up to date records of all assigned activities, provide summary status reports as scheduled and as requested.
• Ability to review multiple information systems for relevant information.
• Prepare background documents and outgoing correspondence as necessary.
• Prioritize and manage multiple activities/assignments simultaneously and follow through on issues in a timely manner.
• Work closely with employees and clients to coordinate meetings and conference calls.
• Attend client meetings and record minutes and notes during the event.
• Maintain internal and external communications regarding office projects and programs.
• Maintain initiative, flexibility, and cooperation in a team environment.

Required Qualifications:

• High School Diploma or equivalent, with 2–5 years of experience preferred; or equivalent combination of education and experience.
• Demonstrated writing and editing skills in the creation of documents, plans, procedures and proposals.
• Proficient in the Microsoft Office Suite, including advanced word processing using Word, as well as Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to multitask.
• Friendly, diplomatic, and confidential when dealing with phone calls, visitors, and internal staff members.
• Excellent oral and written communication skills.
• Must be self-motivated and have the ability to work independently.
• Must possess a dedicated and flexible approach to work.
• Willingness to work directly with clients in an environment that changes rapidly and requires occasional long hours.
• Able to sit for extended periods and perform work in an office environment, including extensive use of computers.
• Ability to meet the requirements for a U.S. Department of Energy (DOE) security clearance and Building Access badge.
• DOE site and information access requires the qualified candidate be a U.S. citizen with the ability to obtain a security clearance. The candidate’s written consent to conduct a background check for the purposes of obtaining a security clearance may be required as a condition of employment.
• Pre-employment testing and ongoing reviews and tests for the absence of any illegal substances will be conducted as a requirement for ongoing access to DOE sites. The candidate’s written consent to conduct such tests may be required as a condition of employment.

Desired or Preferred Qualifications:

• Knowledge of DOE processes and operation is a plus.
• Knowledge of project management processes also a plus.