Administrative Support Specialist NA-83

Location:    Department of Energy (DOE) / National Nuclear Security Administration (NNSA), Washington, DC

This position will assist the NNSA Office of Nuclear Forensics (NA-83) coordinate and integrate programmatic and interagency efforts, including meeting support, document creation, communications, and coordination of products related to the NA-83 and NNSA mission.


  • Provide general administrative support to executive leadership and technical teams.
  • Track inter and intra-office correspondence and personnel security-related information using automated systems.
  • Manage multiple calendars, schedule meetings with internal and external contacts, and adapt quickly to changes or scheduling conflicts.
  • Maintain file records received from the entire complex.
  • Assist with the preparation and disseminating of personnel security memoranda, forms, and reports.
  • Provide interagency meeting support to include schedule coordination, and development of meeting materials.
  • Produce professional-level documents in support of NA-83.
  • Track cross programmatic issues and topics which impact the Nuclear Forensics Program.
  • Brief the Office of Nuclear Forensics leadership and interact at leadership levels; interactions will include working directly with interagency, DOE laboratories, and international partners.
  • Coordinate and track multiple inter-office documents, reports, and program initiatives.
  • Assign, track, and close out NA-83 tasks from the Office of Counterterrorism and Counterproliferation, and from the Nuclear Forensics Interagency.
  • Draft and facilitate communications planning as it applies to Nuclear Forensics efforts within the DOE/NNSA, DoD and the interagency.
  • Assist NA-83 federal and contract staff onboard and offboard.

Required Qualifications:

  • DOE site access requires the qualified candidate be a U.S. citizen with an ACTIVE DOE Q or Department of Defense (DoD) Top-Secret security clearance. The candidate’s written consent to conduct a pre-employment background check and test for the absence of any illegal substances will be required as a condition of employment and for the purposes of maintaining the security clearance.
  • The ability to obtain Specialized Compartmentalized Information (SCI) access authorization.
  • A bachelor's degree from an accredited university or college in such fields as one of the engineering disciplines, science, or physics.
  • Proficient in advanced Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint with ability to apply advanced Microsoft applications to transform draft reports and products into professional, final products.
  • Proficient in virtual meeting applications, including WebEx and Microsoft Teams.
  • Proficient in Adobe Acrobat and SharePoint.
  • Willingness to work directly with clients in an environment that changes rapidly; must possess a mature approach to the personal interactions between a consultant and the Client.
  • Must be an independent self-starter with excellent organizational skills and can multitask and be comfortable working with a team of technical experts in varying fields of operational and scientific disciplines.
  • Ability to track and monitor documents from inception to production.
  • Ability to perform in a fast-paced, deadline-oriented work environment.
  • Ability to successfully execute many complex tasks simultaneously.
  • General knowledge of agency organization and structure.
  • Able to sit for extended periods and perform work in an office environment, including extensive use of computers, under sometimes stressful conditions.
  • Able to work after hours, extended shifts, and on weekends when required during emergency responses and exercises.
  • Domestic travel will be required with potential for international travel. Travel is "best cost" to the government and only economy airfare/rental cars are allowed.
  • Able to lift 50 pounds, carry your own luggage, and walk up to a quarter of a mile to work locations.
  • This position may require the periodic successful completion of a counterintelligence-scope polygraph examination.
  • Ongoing reviews and tests for the absence of any illegal substances will be conducted as a requirement for ongoing access to DOE sites. The candidate’s written consent to conduct such tests will be required as a condition of employment.
  • This position requires proof of COVID vaccination to be provided by the date of hire unless an accommodation request has been provided and granted pursuant to federal law by the date of hire.

Desired Qualifications:

  • Understanding of the U.S. Government Nuclear Forensics Enterprise.
  • Knowledge of the DOE and NNSA Strategic Mission.
  • Familiarity with military operations planning and execution.

Please e-mail your résumé to:

Equal Opportunity Employer/AA/M/F/Vet/Disabled (Compliant with the new VEVRAA and Section 503 rules.)