Administrative Support Specialist NA-83
: Department of Energy (DOE) / National Nuclear Security Administration (NNSA), Washington, DC
This position will assist the NNSA Office of Nuclear Forensics (NA-83) coordinate and integrate programmatic and interagency efforts, including meeting support, document creation, communications, and coordination of products related to the NA-83 and NNSA mission.
- Provide general administrative support to executive leadership and technical teams.
- Track inter and intra-office correspondence and personnel security-related information using automated systems.
- Manage multiple calendars, schedule meetings with internal and external contacts, and adapt quickly to changes or scheduling conflicts.
- Maintain file records received from the entire complex.
- Assist with the preparation and disseminating of personnel security memoranda, forms, and reports.
- Provide interagency meeting support to include schedule coordination, and development of meeting materials.
- Produce professional-level documents in support of NA-83.
- Track cross programmatic issues and topics which impact the Nuclear Forensics Program.
- Brief the Office of Nuclear Forensics leadership and interact at leadership levels; interactions will include working directly with interagency, DOE laboratories, and international partners.
- Coordinate and track multiple inter-office documents, reports, and program initiatives.
- Assign, track, and close out NA-83 tasks from the Office of Counterterrorism and Counterproliferation, and from the Nuclear Forensics Interagency.
- Draft and facilitate communications planning as it applies to Nuclear Forensics efforts within the DOE/NNSA, DoD and the interagency.
- Assist NA-83 federal and contract staff onboard and offboard.
- DOE site access requires the qualified candidate be a U.S. citizen with an ACTIVE DOE Q or Department of Defense (DoD) Top-Secret security clearance. The candidate’s written consent to conduct a pre-employment background check and test for the absence of any illegal substances will be required as a condition of employment and for the purposes of maintaining the security clearance.
- The ability to obtain Specialized Compartmentalized Information (SCI) access authorization.
- A bachelor's degree from an accredited university or college in such fields as one of the engineering disciplines, science, or physics.
- Proficient in advanced Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint with ability to apply advanced Microsoft applications to transform draft reports and products into professional, final products.
- Proficient in virtual meeting applications, including WebEx and Microsoft Teams.
- Proficient in Adobe Acrobat and SharePoint.
- Willingness to work directly with clients in an environment that changes rapidly; must possess a mature approach to the personal interactions between a consultant and the Client.
- Must be an independent self-starter with excellent organizational skills and can multitask and be comfortable working with a team of technical experts in varying fields of operational and scientific disciplines.
- Ability to track and monitor documents from inception to production.
- Ability to perform in a fast-paced, deadline-oriented work environment.
- Ability to successfully execute many complex tasks simultaneously.
- General knowledge of agency organization and structure.
- Able to sit for extended periods and perform work in an office environment, including extensive use of computers, under sometimes stressful conditions.
- Able to work after hours, extended shifts, and on weekends when required during emergency responses and exercises.
- Domestic travel will be required with potential for international travel. Travel is "best cost" to the government and only economy airfare/rental cars are allowed.
- Able to lift 50 pounds, carry your own luggage, and walk up to a quarter of a mile to work locations.
- This position may require the periodic successful completion of a counterintelligence-scope polygraph examination.
- Ongoing reviews and tests for the absence of any illegal substances will be conducted as a requirement for ongoing access to DOE sites. The candidate’s written consent to conduct such tests will be required as a condition of employment.
- Understanding of the U.S. Government Nuclear Forensics Enterprise.
- Knowledge of the DOE and NNSA Strategic Mission.
- Familiarity with military operations planning and execution.
Please e-mail your résumé to: firstname.lastname@example.org
Equal Opportunity Employer/AA/M/F/Vet/Disabled (Compliant with the new VEVRAA and Section 503 rules.)