Executive Administrative Support

Location:      NNSA Office of Nuclear Incident Response (NA-84), Albuquerque, NM

This position is for an Executive Administrative Support Analyst to assist the National Nuclear Security Administration (NNSA) Office of Nuclear Incident Response (NA-84), Accident Response Group (ARG) in execution of their administrative programs. This position will support NA-84 ARG leadership in the planning and integration of various programs related to the NA-84 ARG Mission of Nuclear Incident Response. The focus will be on providing programmatic and administrative support while directly reporting to the NA-84 ARG senior leadership. In addition, the Analyst will serve as an on-call member of an emergency response team to support emergency operations, or in support of deployed field assets.

Responsibilities:

• Coordinate and track multiple administrative actions, plans, policy, and program initiatives. Understand budgetary issues with programs of record and have the ability to track multiple issues across programs.
• Produce documentation in support of Higher Headquarters and NNSA requirements to facilitate senior leader awareness.
• Produce documents in association with NA-84 ARG Program Manager for Nuclear Incident Response.
• Provide administrative planning support to a broad range of operations and exercise-related ARG Nuclear Incident Response issues.
• Track issues and topic areas that cross programmatic boundaries which impact the Nuclear Incident Response Program.
• Facilitate communication and program-related information across the NA-84 mission space because NA-84 ARG interacts with all the NA-80 Counterterrorism and Counterproliferation programs.
• The Analyst must be able to brief senior leaders and interact at senior-leader levels; interactions will include direct working relationships with interagency and international partners.
• Serve on call when required, typically for one week each month, and report to work within two hours of notification. Must be willing to support emergency response operations and incident management with an on-call requirement, including after hours, extended shifts, and weekends.
• Travel may be required to support operations, exercises, training, and meetings.

Required Qualifications:

• Minimum 5+ years of administrative experience at programmatic levels.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Proficient in Adobe Acrobat and SharePoint.
• Willingness to work directly with clients in an environment that changes rapidly; must possess a mature approach to the personal interactions between a consultant and the Client.
• Must be an independent self-starter with excellent organizational skills and have the ability to multitask and be comfortable working with a team of technical experts in varying fields of response and emergency operations disciplines.
• Ability to track and monitor administrative documents from inception to production.
• Ability to perform in a fast-paced, deadline-oriented work environment.
• Ability to successfully execute many complex tasks simultaneously.
• Must be able to professionally deliver technical briefings and material in a senior - leader environment, backed up with subject matter administrative expertise to guide policy discussions.
• General knowledge of agency organization and structure.
• Able to sit for extended periods and perform work in an office environment, including extensive use of computers, under sometimes stressful conditions.
• Able to work after hours, extended shifts, and on weekends when required during emergency responses and exercises.
• Travel may be required. Travel will be best cost to the government and only economy airfare and economy class rental cars will be allowed.
• Able to lift 50 pounds, carry your own luggage, and walk up to a quarter of a mile to work locations.
• Must be a U.S. citizen with the ability to obtain a DOE Q security clearance. The candidate’s written consent to conduct a background check for the purposes of obtaining a security clearance will be required as a condition of employment.
• Certain positions requiring a security clearance may require the periodic successful completion of a counterintelligence-scope polygraph examination.
• Ongoing reviews and tests for the absence of any illegal substances will be conducted as a requirement for ongoing access to DOE sites. The candidate’s written consent to conduct such tests will be required as a condition of employment.
• This position requires proof of COVID vaccination to be provided by the date of hire unless an accommodation request has been provided and granted pursuant to federal law by the date of hire.

Desired or Preferred Qualifications:

• Bachelor of Business Administration degree and 10+ years of administrative experience.
• Desired experience in emergency response programs with an emphasis in radiological and nuclear response policy and expertise preferred. Experience working with the interagency on matters related to radiological and nuclear response recommended.
• Understanding of DOE and NNSA Strategic Mission.
• Experienced Nuclear Incident Response planning program support services regarding planning and operational issues affecting the Department of Energy and NNSA.