Office Coordinator

Location:      Germantown, MD


  • Report directly to Director of Human Resources & Strategic Infrastructure and to Director of Information Technology.
  • Must be comfortable working in a fast-paced, team environment for project coordination prioritization and action in support of corporate leadership.
  • Responsible for managing office day-to-day operations including greeting and properly direct all clients and guests, answering a light number of incoming calls, accepting deliveries, faxing and copying.
  • Administrative support to company executives as needed.
  • General administrative and miscellaneous support, prepare presentations, update contact lists and spreadsheets as needed, meet project deadlines.
  • Make travel arrangements.
  • Handle meeting and conference room calendar coordination, including meeting room setup and breakdown.
  • Manage multiple conference room and guest space calendars, as well as staff PTO calendar.
  • Identify office support issues, conduct rudimentary checks and testing of key IT equipment, and report any issues pertaining to technology equipment and office space.
  • Consistently identify, develop and deploy process enhancements.
  • Maintain inventory and control the requisition and distribution of office supplies, kitchen supplies, and snacks and beverages
  • Act as one of the primary contacts for any building related issues and place service requests with Building Maintenance Help Desk Application or vendors as applicable.
  • Perform routine inspections of lobby, conference rooms, kitchens and public use areas, ensuring all areas are kept tidy.
  • Perform other duties as assigned.

Required Qualifications:

  • High School diploma and 5 years+ secretarial or clerical office experience or equivalent combination of education and experience.
  • Good written, verbal and interpersonal skills, including excellent telephone manner and customer service skills.
  • Excellent organizational skills, solid time-management skills with the ability to prioritize tasks and meet deadlines.
  • Must possess strong computer and interpersonal skills.
  • Experience with Microsoft Office Suite including advanced word processing using Word, as well as Excel, PowerPoint, and Outlook.
  • Ability to understand and follow complex directions/instructions and keen attention to detail.
  • Problem-solving and basic troubleshooting skills.
  • Willingness to work in an environment that changes rapidly and may require occasional long hours.
  • Able to sit for extended periods and perform work in an office environment, including extensive use of computers.
  • The ideal candidate will possess high emotional intelligence, and ability to work cooperatively with a diverse array of contacts and a commitment to ongoing professional development.
  • Ability to meet the requirements for a DOE security clearance and building access badge.
  • The candidate’s written consent to conduct a background check for the purposes of maintaining a security clearance will be required as a condition of employment.

    Email your résumé to:

    Equal Opportunity Employer/AA/M/F/Vet/Disabled (Compliant with the new VEVRAA and Section 503 rules.)