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Office Coordinator
Location:
Germantown, MD
Responsibilities:
Report directly to Director of Human Resources & Strategic Infrastructure and to Director of Information Technology.
Must be comfortable working in a fast-paced, team environment for project coordination prioritization and action in support of corporate leadership.
Responsible for managing office day-to-day operations including greeting and properly direct all clients and guests, answering a light number of incoming calls, accepting deliveries, faxing and copying.
Administrative support to company executives as needed.
General administrative and miscellaneous support, prepare presentations, update contact lists and spreadsheets as needed, meet project deadlines.
Make travel arrangements.
Handle meeting and conference room calendar coordination, including meeting room setup and breakdown.
Manage multiple conference room and guest space calendars, as well as staff PTO calendar.
Identify office support issues, conduct rudimentary checks and testing of key IT equipment, and report any issues pertaining to technology equipment and office space.
Consistently identify, develop and deploy process enhancements.
Maintain inventory and control the requisition and distribution of office supplies, kitchen supplies, and snacks and beverages
Act as one of the primary contacts for any building related issues and place service requests with Building Maintenance Help Desk Application or vendors as applicable.
Perform routine inspections of lobby, conference rooms, kitchens and public use areas, ensuring all areas are kept tidy.
Perform other duties as assigned.
Required Qualifications:
High School diploma and 5 years+ secretarial or clerical office experience or equivalent combination of education and experience.
Good written, verbal and interpersonal skills, including excellent telephone manner and customer service skills.
Excellent organizational skills, solid time-management skills with the ability to prioritize tasks and meet deadlines.
Must possess strong computer and interpersonal skills.
Experience with Microsoft Office Suite including advanced word processing using Word, as well as Excel, PowerPoint, and Outlook.
Ability to understand and follow complex directions/instructions and keen attention to detail.
Problem-solving and basic troubleshooting skills.
Willingness to work in an environment that changes rapidly and may require occasional long hours.
Able to sit for extended periods and perform work in an office environment, including extensive use of computers.
The ideal candidate will possess high emotional intelligence, and ability to work cooperatively with a diverse array of contacts and a commitment to ongoing professional development.
Ability to meet the requirements for a DOE security clearance and building access badge.
The candidate’s written consent to conduct a background check for the purposes of maintaining a security clearance will be required as a condition of employment.
Email your résumé to:
careers@projectenhancement.com
Equal Opportunity Employer/AA/M/F/Vet/Disabled (Compliant with the new VEVRAA and Section 503 rules.)